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Short description about the feature…You can manage your hotel’s capacity for a better overview and competitors comparison.

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What you will find here

Table of Contents

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Inventory

Configure your “Manage” layout

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Configuration

In the inventory configuration you can set the primary rooms, rooms category and each room status.

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  • Room category: your rooms will be sent by your PMS system, but inside RateBoard you can categorize them by room category →

    Status
    colourBlue
    titleSTANDARD
    ,
    Status
    colourBlue
    titleSUPERIOR
    ,
    Status
    colourBlue
    titleSUITE
    ,
    Status
    colourBlue
    titleBUDGET
    ,
    Status
    colourBlue
    titleSINGLE
    ,
    Status
    colourBlue
    titleFAMILY
    or
    Status
    colourBlue
    titleAPARTMENT
    , for a better overview and competitors comparison.

  • Primary room: you can only have one primary room per room category. This room will contain the base rate, from which the other rooms will derivate from. You can define the primary room by switching the option for a specific room.

  • Status: you have 3 option for each room.

    • Active: the room is active, and the data is being used by the algorithm.

    • Archived: the room is deactivated, but the data will still be part of the counts in the analysis tools Pick-up and Budget.

    • Excluded: the room is deactivated, and the data will not be part of the counts in the analysis

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    • tools Pick-up and Budget.

Info

Room type x Room category

  • Room category: it's a group of room types, for one room category you can have multiple room types. The categories are pre-defined by RateBoard.

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In addition, a primary type must be defined for each category. The primary type will be displayed directly under "Manage" in the calendar and the other categories on the right side. These settings are therefore a pure representation and has nothing to do with the calculation. 

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    • Status
      colourYellow
      titleSTANDARD
      ,
      Status
      colourYellow
      titleSUPERIOR
      ,
      Status
      colourYellow
      titleSUITE
      ,
      Status
      colourYellow
      titleBUDGET
      ,
      Status
      colourYellow
      titleSINGLE
      ,
      Status
      colourYellow
      titleFAMILY
      or
      Status
      colourYellow
      titleAPARTMENT

  • Room type: it's a specific room in your hotel, for each room type you can have only one room category. The room type names will depend on your PMS server.

    • Primary room type: you can only have one primary room per for each room category, this room will contain the base rate, from which the regular rooms will derivate from.

    • Other room types: you can have multiple regular rooms for each room category, these rooms will have their prices derived from the primary room, adjusted by a percentage or value.

Up ⬆

Capacity

Here you can specify the actual number of your rooms divided by typologies.In this section you room types. You can also manage situation like a change changes in the number of the inventory. If you close amount of rooms, e.g. you closed some of your rooms , for example, for renovation, you can add here the new total number of room.
First click on the button ADD .

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How to change capacity

  1. Click on the ADD button and insert the date from when the change will start. After that, a new

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  1. room count will appear

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  1. .

  2. Insert the updated amount.

  3. Click SAVE.

  4. Please, also remember to add the date from when the count will be back to be normal, repeating the procedure ADD...

Tip

Experts' tip: remember to add a new inventory with the date from when the room count is back to normal, just follow the same process.

Up ⬆

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Want to help us to improve RateBoard? If you have any suggestions, let us know ↗

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